Why Your Business Should Upgrade to INKY Pro: The Next Level of Email Security
Email security isn’t just about stopping malicious messages coming in anymore. Today’s fastest-growing losses come from Business Email Compromise (BEC), compromised mailboxes, and employees unintentionally sending sensitive data out of the business. That’s why we’re recommending INKY Pro—because it extends protection to the outbound side of email and adds modern, user-friendly encryption.
Below are two of the most important solution upgrades included with (or enabled by) INKY Pro rollouts: Outbound Mail Protection (OMP) and INKY Email Encryption.
1) INKY Outbound Mail Protection (OMP): Stop Data Leaks Before They Leave
INKY built its reputation by improving how users handle inbound threats using clear, contextual warning banners—no confusing portals, no heavy client requirements, and a consistent experience across devices.
Outbound Mail Protection carries that same approach to outgoing email.
Instead of only reacting after an incident, OMP helps prevent it by detecting high-risk content before the message is sent and guiding users through the right next step—directly from their inbox.
How it works (in plain English)
When INKY detects sensitive content in an outbound message, it can trigger an approval workflow. Depending on the rule and the context, that review can be:
- Sender self-approval, or
- Manager/other approver approval, or
- Encryption required before the message can be delivered
What INKY scans for
INKY uses multiple detection methods (keywords + context + pattern matching + attachment scanning) and can identify sensitive data across tables, PDFs, text, and even images (JPGs). Examples include:
- Financial info (credit card numbers, bank account data)
- Identification documents (driver’s licenses, passports/visas, national IDs)
- Medical-related identifiers (ICD-10 codes and procedure coding)
- Email headers (subject/from and other headers that can trigger workflow actions)
Why it’s different (and better for users)
A major differentiator is the INKY Email Assistant, which:
- Explains why review is needed in clear language
- Lets approvals happen inside email (instead of legacy quarantine/release portals)
- Works on any device, including mobile phones
- Gives admins flexible control via rules + sender/approver pairings in the dashboard
Bottom line: OMP reduces accidental data leaks, helps contain damage from compromised accounts, and adds real process control to high-risk outbound messages—without killing productivity.
2) INKY Email Encryption: Secure Messages Without Making Users Hate It
Sensitive data is sent every day via email—PII, financial details, legal documents, healthcare info, and intellectual property. When that data isn’t protected, the consequences can range from reputational damage to regulatory/compliance exposure.
INKY Email Encryption is designed to be mobile-friendly and user-friendly, using 256-bit encryption while keeping the workflow simple for staff.
Key benefits
- Actions happen inside the email through the INKY Email Assistant
- Platform-agnostic and mobile-friendly (no special plugins to support)
- Easy for IT: fewer moving parts, better end-user adoption, minimal training burden
Simple encryption workflow
The sender can encrypt by adding a keyword in the subject line (admins can customize the word), and INKY takes it from there. The encrypted message is stored securely, and the recipient must be authenticated before reading it. Recipients can access the message by:
- Requesting a magic link (no login needed), or
- Logging in with Microsoft or Google credentials
Recipients can also reply securely, and replies/attachments remain encrypted.
Encryption + OMP = a complete outbound security workflow
When Outbound Mail Protection is added, encryption becomes part of a broader set of automated decisions—so instead of relying on users to remember to type a keyword, INKY can require encryption automatically when DLP-style identifiers are detected.
Bottom line: This makes encryption far more likely to be used correctly (and consistently), without slowing the business down.
Why we’re recommending INKY Pro now
Attackers are moving faster, and AI is making phishing and impersonation scams more believable than ever. INKY Pro helps cover the two biggest gaps most businesses still have:
- Preventing sensitive data from leaving via email, and
- Encrypting sensitive communications in a way users will actually follow
